Application Procedure The admission process has been designed to be fair and is based on merit while fostering inclusion. We accept applications from students for Early Childhood, Lower and Secondary Schools regardless of race, gender, ethnic, religion and national background. The school considers the following as essential for admission to Association International School: 1. Competence in the English language as determined by the entrance examination and/or educational records and certificates. 2. An age-appropriate level of educational aptitude, skills as determined by the interview, examination, and educational records. 3. Affinity with our student profile qualities such as caring, empathetic, faithful and self-disciplined as determined by the interview and educational records. 4. All paperwork requested within the application package must be completed and submitted before entrance into the school. The School requires all student records in English or translated into English from the applicant’s previous school. The School reserves the right to contact the applicant’s previous school prior to acceptance. 5. All fees must be paid before students are placed on the class roster. 6. If a question regarding placement arises, the following factors are considered: School records, age and results of entrance test or most current standardized tests. 7. The school reserves the right to exercise discretion where students are considered “borderline” in relation to their education records and tests. 8. Students with documented special education needs will have that taken into consideration and where possible, be admitted and given support, consistent with the AIS Special Educational Needs (SEN) policy. 9. The school has a two stream entry and reserves the right to place the student in a particular stream in the same grade. Parents or guardians of prospective students must ensure that all information relevant to the application is given. Any lack of disclosure such as disciplinary action, expulsion and suspension, a requirement for Special Educational Support, and a medical condition may result in the student not being admitted or being asked to leave when discovered. Enrollment Priority Policy Priority enrollment will be accorded to students with siblings already at AIS, or with siblings who have graduated from AIS, provided the child meets all of the requirements for admission. Waiting List Policy If a student has passed the necessary admissions requirements, but there is no space available, he/she may be placed on a waiting list. Students will be added to this list according to the enrollment priority policy. Late Admissions 1. A student may be admitted to the school at any time during the school year provided there is space available, and it is determined that the student will be able to follow learning without any major difficulties. 2. IBDP candidates will be offered admission up until October of Year One. 3. We do our best to accommodate students who wish to transfer from other IBDP schools into Year Two of the IBDP if we can ensure consistency across subject areas. The process of admission outlined above applies. 4. Access and Inclusion We recognize the importance of understanding the special education needs of any student who applies to our school, and we endeavor to help them as best as we can. 5. We understand that not every student will be able to withstand the academic rigor of the full Diploma course and we will admit such students to Diploma programme courses. 6. Also during the admission process, the background of the students and his or her experiences are factored in to ensure that students are not disadvantaged by the process as cultural awareness is fundamental to the Association International School student. 7. Inclusion is supported by a Learning Resources Centre with staff trained to help students who require extra support in both learning and students with English as their second language (ESL). 8. Gifted and Talented students will be supported to challenge themselves further. They will be supported to take higher level courses. ADMISSIONS PROCEDURE Forms and application packets can be picked up from the Admissions office or downloaded from the website at http://associationinternationalschool.org/. The completed application form must be submitted to the admissions department, along with a non-refundable registration fee. Admission Panel The panel shall consist of the Head of School, Dean of Faculty and Students, Director of Admissions and the appropriate Division Head. If the student is seeking admission into the IBDP, the IB Coordinator will sit in on the admission panel. Interview The admission process includes, but is not limited to, an interview with the applicant to be held by the appropriate Division Head. There will also be a parent interview conducted by the Head of School. Testing Once the application has been submitted, the following testing requirements will apply: Pre-Kindergarten (3 & 4 years old) Junior Kindergarten and Kindergarten Pre-Kindergarten (3 & 4 years old): Applicants are evaluated individually. Junior Kindergarten and Kindergarten applicants ?are evaluated and also take a written test. 1 st through 5th Grade: Applicants for Grades 1 through 5 must take an entrance exam. Applicants are required to take these tests, before as part of the admission procedures. 6 th through 8th Grade: Applicants for Grades 6 through 8 must take an entrance examination. Applicants are required to take these tests as part of the admission procedures. Upon completion of the process, acceptance letters will be mailed out to parent(s)/guardians to inform them of the decision taken. Documentation Required Teacher Recommendations Teacher recommendation forms are required. For Kindergarten through Grade 5, one recommendation from the primary teacher is required. For Grades 6-11, we require recommendations from at least 2 teachers. In addition, a recommendation from the Head of School or Principal is required for students in Kindergarten through to Grade 12. Transcripts Once the application has been submitted, an official (signed) transcript from your child’s previous school to our school is required. Please provide our school address to the school so that a complete transcript of your child’s grades and any prior test scores may be released and sent directly to our admissions office. Admission Notification Candidates should file their application early and certainly by the 20th of August for DP entrance in order to be given full consideration for the upcoming academic year. AIS works on admissions all year, sometimes notifying candidates of admission as early as April. We screen candidates in the order of application received. Please note that the entrants’ folder for admission cannot be reviewed by the Admission Committee until all steps in the admission procedure are completed. Enrollment Procedure Once a student is offered admission to AIS, parents will be sent a formal acceptance letter, along with complete enrollment materials, including an Enrollment Contract and payment instructions. Families will be expected to respond to an offer of admission within 2 weeks of the date the offer was made. Division Specific Requirements Early Childhood Requirements For entrance into Pre-Kindergarten, students must be two years old, as well as be potty trained by October 31st of the current year they wish to enroll and demonstrate readiness to begin school. Lower School Requirements For entrance into Grade 1, students must have celebrated their fifth birthday by December 31st of the previous year and should have completed Kindergarten from Association International School or from another school. Secondary School Requirements For entrance into Grade 6, students must be ten years old by December 31st of the previous year and should have completed Lower School from Association International School or from another school. IGCSE Program Requirements: Association International School will adhere to the following procedures in selecting incoming students for the IGCSE programme. Stage One: The students will be required to complete the application form and attach the relevant documents as specified in the form. Stage Two: There will be an entrance test for the students. The tests will be: Science, Mathematics and English. Stage Three: The student must obtain a minimum of 60% on the entrance tests taken at AIS for admission to the IGCSE Program. The student will have a personal interview where he/she will interact with a team comprising of Head of the school and CIE Coordinator, to understand his / her aptitude for the Program. After the interaction with the student, a final decision on his/her admission will be taken. Stage Four: A Provisional Offer letter of admission of the student is given to the parents, which will be dependent on successful confirmation of the Checkpoint or relevant qualifications. Stage Five: After receiving the final successful results of the Secondary 1 Checkpoint or the relevant qualification, the fees are to be paid and the Admission acceptance form submitted. International Baccalaureate Diploma Program Requirements Association International School will adhere to the following procedure in selecting students who are seeking admission to the International Baccalaureate Diploma Program (IBDP). All students are expected to be enrolled for the IBDP unless specified otherwise. Stage One: The students will be required to complete the application form and attach the relevant documents as specified in the form. Stage Two: It is expected that a student will have previous qualifications upon entry into IBDP. For students who have completed IGCSE (International General Certificate of Secondary Education) or O’ Level , a minimum grade of C is required for Standard Level subjects and B for Higher Level. For students who have completed the WASSCE (West African Senior Secondary Certificate Examinations) , a minimum of B in six subjects including English, Mathematics and Integrated Science is required. Students who wish to offer Physics, Chemistry, Computer Science and Biology at Higher Level should have first offered them as distinct subjects and attained at least a grade B in them. There will be an entrance test for students without formal academic certification in subjects they are interested in taking for their IBDP. All students will also be asked to either write an essay or make a presentation on a real life situation they care about and which reflects the moral purpose of the school. Stage Three: The student must obtain a minimum of 60% in the entrance tests taken or have the requisite grades for admission to the IBDP Program. He/She will have a personal interview based on our learner profile, where he/she will interact with a team comprising of Head of School and, IBDP Coordinator to understand his/her aptitude for the Diploma Program. After the interview with the student, a final decision on his/her admission will be taken. Stage Four: A Provisional Offer letter of admission of the student will be given to the parents, which will be dependent on successful confirmation of the IGCSE or relevant qualifications. Stage Five: After receiving confirmation of grades (expected in the third week of August for IGCSE students), the fees are to be paid after submitting the Admission acceptance form. Note: Add other exam bodies Stage Six: After meeting with the IB subject teachers, students will choose from the subject menus available and add these to their IB Diploma core. ?Association International School students will automatically be given admission to the IBDP after finishing their IGCSE examinations. We will do our best to place students on a track that will challenge them but in which they will feel comfortable. Boarding AIS will offer boarding facilities to students entering Grades 8 and up. Whilst boarding is not mandatory, it is highly recommended, due to workload and rigorous nature of both the IGCSE and IBDP programs.